Setting up a shed

There is no single process for setting up a shed.  There are however some useful resources that can help in deciding how;

  • to go about setting up a shed,
  • to establish a community group to manage a shed and
  • getting charitable and IRD tax-free status.

 

Sheds are usually either an Incorporated Society, a Charitable Trust or auspiced (part of another organisation – church, council group).  Useful resources are available at:

 

We suggest that your group endeavour to have a structure and rules that enables registration with Charities Services (CS).  Some funding providers will not grant funds to organisations that are not registered.  The advantages of CS registration should outweigh compliance matters e.g. filing a Performance Report within six months of financial year end.  Read more here and here.

 

The following documents are provided to assist with the establishment of new sheds. Feel free to download them and modify as required.

Example of Incorporated Society

Kapiti

Example of Charitable Trust

Oxford    

An example disclosure letter for financial reviewer

Disclosure letter 

Shed operations

Who owns it. An example from the Henley shed of how to manage donated resources.

Shed email

We recommend that sheds consider using a free corporate style email account.  A very good option is Google which provides email – Gmail.  

You could have addresses for each officer like this

chairman.xyz.shed@gmail.com; secretary.xyz.shed@gmail.com; treasurer.xyz.shed@gmail.com

… or just one account   xyzshed@gmail.com and a shared password.  Each address can be shared with the others, so if one of the team is out of action, another person can access or reassign the account.

Google Gmail is by far the most popular choice of sheds with corporate addresses. Gmail also powers the MENZSHED NZ Executive email.

Google can also provide a shared drive (cloud storage) and popular applications Sheets and Docs (the equivalent to Excel and Word). It is a great way of storing your important documents – registrations, rules, minutes, financial reports, correspondence.

Get started with Google here.

Shed Flyers

Here are some examples Kapiti  Oxford Tapawera  North Shore  Henley